Housing Bureau Services

Attracting delegates to your conference is made easier when you are able to secure and thus offer quality accommodation to suit not only their tastes but their budget as well. Our housing bureau services team will work with you to develop the best accommodation options for your conference to guarantee a hassle-free experience.

Local knowledge

While the international hotel groups have set terms and conditions, it is our experience that local management has some flexibility. It is this local knowledge that makes using African Agenda’s housing bureau service a smart choice.

Buying power

Our ongoing buying power and excellent relationships with hotels in all the major South African cities helps us to buy smartly.

Guaranteed rates and availability

We negotiate guaranteed rates and availability for the duration of the conference period. We work to ensure that the official hotels don’t take bookings from competitive agencies so as to limit delegates’ exposure to conflicting offers or room poaching/piracy.

Risk management

We contract with the hotel directly and manage the risk. Leaving you free to manage other aspects of your conference.

Personalised service

Our proven processes will not only save you time but as they are streamlined, our team will provide your delegates with personalised service, crucial for ensuring that their conference experience is truly memorable.

Our Accommodation and Housing Bureau services include:

  • Linking our reservation system to the conference website, allowing delegates to seamlessly book a room and receive immediate confirmation 24 hours a day, 7 days a week
  • Securing room blocks to maximise affordable rates
  • Online website access to include value-adds such as hotel fact sheets, photos, accommodation maps and tourism information
  • Management of VIP arrangements from amenities through to special needs and room drops
  • Negotiation of value adds to delegates including welcome drinks, transport passes and in room service

African Agenda housing Bureau Services

Whether it is a Housing Bureau for a 500 delegate conference or for 10,000 delegates, African Agenda has the experience, skills and infrastructure to assist with making this part of your conference a hassle-free and memorable experience.